I-9 Corporate Compliance
/ Employment
Form I-9 Corporate Compliance refers to the legal requirement for U.S. employers, including corporations, to complete and maintain Form I-9 for each employee they hire. Form I-9 is a document used to verify the identity and employment eligibility of individuals hired to work in the United States. Corporate compliance with the Form I-9 process is crucial to ensure that employees are authorized to work and to avoid potential legal and financial penalties.
What is the purpose of Form I-9?
Form I-9 is used to verify the identity and employment eligibility of all new employees, including U.S. citizens and non-U.S. citizens. The form must be completed for every new hire.
What are the Employer Responsibilities?
- Employers are required to complete Form I-9 for each employee, including documenting the employee's identity and work authorization using specific documents;
- Employers must ensure that employees complete Section 1 of the form (Employee Information and Attestation) on their first day of work and complete Section 2 (Employer Review and Verification) within three business days of the employee's start date;
- Employers must retain Form I-9 for each employee for a specified period and make them available for inspection upon request by government agencies, such as U.S. Immigration and Customs Enforcement (ICE), the U.S. Department of Labor (DOL), and the U.S. Department of Homeland Security (DHS);
- Employers must review and verify documents provided by the employee to establish identity and work authorization. The employee can choose which documents to present from the Lists of Acceptable Documents included with Form I-9.
What are the penalties for Noncompliance?
Employers who fail to comply with Form I-9 requirements can face significant penalties, including fines for violations related to incorrect or incomplete forms, unfair employment practices, and unlawful discrimination.
What should employers do to avoid penalties?
To avoid penalties and ensure compliance with Form I-9 requirements, employers are encouraged to establish and follow clear I-9 compliance policies and practices, conduct regular self-audits to identify and correct any errors, and stay informed about changes in immigration law.
How can Kananchuk Law Office help with Corporate Compliance?
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